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Applicant Portal And Candidate Tracking System

Category

Legacy Transformation

Project size

50 MMs

Industry

Talent Acquisition

Scope of work

UX & UI Design

Web App Development

Quality Assurance

Technologies
  • Database: PostgreSQL
  • Frontend: JavaScript, Vue.js, Nuxt.js
  • Backend: Node.js
  • Cloud: AWS Lightsail


About the project

 The client, based in Singapore, operates in the talent acquisition industry and provides a platform to connect job seekers, employer companies, and recruitment agencies. The goal of the Applicant Portal and Candidate Tracking System is to facilitate the matchmaking of candidates to job opportunities, enabling faster sourcing, improving accuracy, and increasing the number of job seekers and employers in the system.


The client’s platform required a legacy transformation to replace the outdated system, which was built by another company. The old system had significant design flaws, performance issues, and lacked critical functionality, impeding its effectiveness in meeting business goals. BHSoft was tasked with redesigning the system to address these issues while preserving core functionalities essential for job seekers, employers, and recruitment agencies.

The client’s requirements for the transformed system included:


  • User-Centric Design: A clean and intuitive design to cater to three main user types: job seekers, employers, and recruitment agencies.
  • Job Seeker Experience: A user-friendly interface for job seekers to manage profiles, search for jobs, and apply directly through the portal.
  • Employer and Recruitment Agency Management: Advanced candidate and job management features for employers and recruitment agencies, allowing them to efficiently post jobs, manage applications, and track candidates.
  • High Candidate Resume Volume: The ability to handle a large volume of resumes, which would help attract more employers to post jobs on the platform.
  • Data Integration: The system needed to import external resumes into its database to ensure a seamless and continuous flow of candidate data.

The legacy system presented several challenges:


  • Outdated Architecture: The existing system, developed by another provider, had significant design, performance, and functional deficiencies that hindered its scalability and usability.
  • Workflows and Interface Redesign: The system required a complete overhaul of its workflows, user interfaces, and data structures to make it more efficient, user-friendly, and aligned with current business needs.
  • Requirement Re-definition: The challenge was to collaborate with the client’s business owner and staff to redefine the system’s requirements while retaining core business functionalities and improving accuracy and productivity.

We took a comprehensive approach to tackle the challenges presented by the legacy system:


  • In-Depth Consultation: We engaged with the client’s business owners to fully understand their pain points with the old system. Through detailed discussions and gathering feedback, we were able to define new requirements that addressed both current needs and future growth.
  • System Redesign: We retained the core business functionalities of the old system but introduced a new, streamlined architecture. This included redesigning workflows, user interfaces, and improving data handling to support a higher volume of resumes and job postings.
  • Technology Stack: We utilized modern technologies, such as Vue.js and Nuxt.js for the frontend, and Node.js for the backend. PostgreSQL was used for the database, ensuring robust performance and scalability. AWS Lightsail was employed for hosting, providing a flexible and reliable infrastructure.
  • API Integration: We developed a RESTful API that enabled seamless integration with external systems for importing resumes, facilitating better data management and extending system capabilities.

BHSOFT successfully delivered a legacy transformation that improved the overall performance, usability, and scalability of the system. Key features of the newly developed platform included:


  • Employer Profile & Job Postings: Employers can create profiles and directly post job openings on the portal.
  • Agency Profile & Job Postings: Recruitment agencies can create profiles and post job listings on behalf of their clients.
  • Job Seeker Profile & Applications: Job seekers can create detailed profiles, search for jobs, and apply directly through the portal.
  • Application Processing: Employers and agencies can process applications directly within the system, streamlining candidate evaluation.
  • Resume Sharing: Employers and agencies can easily share candidate resumes with external parties via email.
  • JD-Resume Matching: The system compares job descriptions (JDs) with candidates’ resumes to suggest the best matches.
  • Agency Format Conversion: Recruitment agencies can convert resumes into a branded format before sending them to clients, improving the presentation of candidate profiles.